Lancaster Country Day School

During the previous year, fire drills were conducted during child care hours on the following dates: 5/7/2024, 10/12/24, and 3/12/25.

Manual tests of the fire detection system took place more than 30 days apart on the following occasions: 5/24/24 to 6/27/24 7/23/25 to 8/31/24 10/12/24 to 11/29/24 12/30/24 to 1/30/25

Child 1 - A child service report was due in February of 2025, but wasn't completed until April of 2025.

The emergency contact forms had been updated in the master files, but had not been updated in the childcare spaces.

The record for staff person #1 included documentation of 6.5 annual hours of training for the previous training year.

Staff persons 1-4, and 8 worked for a period of time during the previous year with expired clearances on file. Staff person 1 - The PA state police clearance expired 2/22/2024 and was not updated until 4/3/24. Staff person 2 - The DHS FBI clearance expired 1/30/2024 and was not updated until 3/18/24. In addition, the staff person's mandated reporter training was due by 1/17/2024 but was not completed until 4/7/24. Staff person 3 - The PA child abuse clearance expired 1/31/2024 and was not updated until 3/1/24. In addition, the staff person's mandated reporter training was due by 1/18/2024 but was not completed until 4/5/24. Staff person 4 - The PA state police clearance expired 7/2/23, and was not updated until 2/7/24. Staff person 8 - The PA child abuse clearance expired 2/4/2024 and was not updated until 2/15/24. In addition, the staff person's mandated reporter training was due by 1/17/2024 but was not completed until 4/5/24. Staff person 9 - The staff person's mandated reporter training was due by 1/18/2024 but was not completed until 4/6/24.

Hand sanitizer was observed in an area accessible to the children in the school-age homework room. (CORRECTED ON SITE)

A trash can lid located in the preschool room was cracked.

The facility has not completed an emergency drill during DHS licensed childcare hours in the previous year.

According to the log on file at the time of inspection, childcare fire drills took place on 8/18/23, 2/20/24, and 4/5/24.

During the previous year, the facility was not conducting manual tests of the fire detection system at least once every thirty days.

Staff person 1 - Fire safety trainings were dated in March of 2023 and subsequently more than 12 months later in April of 2024. Staff person 2 - Fire safety trainings were dated in July of 2022 and subsequently more than 12 months later in April of 2024. Staff person 4 - Fire safety trainings were dated in August of 2022 and subsequently more than 12 months later in April of 2024. Staff person 7 - Staff person began working in child care in 9/2022. The first fire safety training on file was dated in April of 2024. Staff person 8 - The most recent fire safety training was dated in August of 2022. Staff person 9 - Fire safety trainings were dated in August of 2022 and subsequently more than 12 months later in April of 2024. Staff person 10 - Fire safety trainings were dated in August of 2022 and subsequently more than 12 months later in April of 2024. Staff person 11 - Fire safety trainings were dated in December of 2022 and subsequently more than 12 months later in April of 2024.

The agreements on file for children 1-5 did not specify the date of the child's admission. (CORRECTED ON SITE)

The emergency contact information on file for child 2 did not include an address for a listed release person.

The emergency contact form on file for child 2 was signed/dated by the parent in July of 2023 and subsequently more than 6 months later in February of 2024.

Originals of written agreements were on file for children 1, 4, 5.

The record for staff person 4 included documentation of 9 clock hours of childcare training. The record for staff person 6 included documentation of 11 clock hours of childcare training. The record for staff person 7 included documentation of 9 clock hours of childcare training. The record for staff person 11 included documentation of 10 clock hours of childcare training.

The bulb of the heat lamp above the baby chicks measured at a temperature over 110 degrees. The heat lamp/bulb was in an area accessible to the children in care.

The surfacing ("woodcarpet") under the embedded equipment (swings) did not meet the recommendations of the United States Consumer Product Safety Commission. The test data provided shows a depth of 12 inches is sufficient for a fall height of up to 12 feet.

The record for child 2 (school-age) did not contain a health report.

The most recent health assessment on file for child 3 was more than 12 months old (dated 3/1/22).

The initial health assessment (with TB test results) on file for staff person 2 was more than 12 months old at initial service in the childcare setting.

According to the log on file at the time of inspection, the most recent fire drill was completed on 1/12/23. More than 60 days had passed since a fire drill had been completed.

The facility's emergency plan did not contain a section on Continuity of Operations. The facility did not have a policy and procedure in place that addresses how to identify and prevent shaken baby syndrome, abusive head trauma, and child maltreatment

The agreement on file for child 1 was not signed by the operator (CORRECTED ON SITE).

The facility was not using the Department's approved form (Child Service Report, or any of the approved alternatives) to provide information to the families about the child's growth and development in the context of the services being provided. The forms were not on file for children 3-5.

At the time of inspection, the record for staff person 1 did not include documentation of education.

The facility's current certificate of compliance was not posted in a conspicuous location used by parents.

The records for staff persons 3 - 9 did not include documentation an annual minimum of 12 clock hours of childcare training. The records each included documentation of 5.5 hours from the previous year.

Daffodils (narcissus) were observed on the preschool playground.

Prickly weeds were growing on the preschool playground.

The most recent health report on file for child 3 (preschooler) was dated 1/21/21.

The records for children 1-3 did not include documentation of annual influenza vaccines from the previous year. The previous documentation on file for all three children were from 2020. The records did not include exemption notes.